For New SAOs
Access to UCLA Systems
UCLA Logon: BruinOnline (BOL) - Set up your UCLA logon used for most of the systems and ucla.edu email address.
AIS-OASIS: Student information system includes student records, financial records for graduate students, scheduling for classes, etc. Your supervisor (or Department Security Administrator) requests access from AIS. If no response from AIS after a week, contact Gene McCarty for security clearance and logon.
Student Information Systems training: Contact Brenda Moore (Registrar's Office)
Family Educational Rights and Privacy Act (FERPA): Online Training must be completed. For FERPA questions, contact FERPA Consultation.
Submit Departmental Access Roster to Fred Merrick (Graduate Division Financial Services) for access to Document Direct Reports & BAR system (including Fee Deferral).
CIMS: Course Inventory Managment System
Approval process for UCLA courses, including add new , revise existing, submit variable topics, and fiat lux courses. For training and access contact Blake Livesay (Registrar's Office) and cc your supervisor.
SAWeb: Student Affairs Web
Used to order/print transcripts, access major, minor, and class rosters, degree awarded lists, PTE numbers. Includes access to Degree Audit System. Contact Kate Jakway Kelly for access.
Go.GRAD:Online Access to the Graduate Division
Used for Fellowship Award Transmittals, some Fellowship Nominations, Visiting Graduate Researchers (VGR) and Thesis and Dissertation Filing. For access, the DSA will request it from the Graduate Division through DACSS; you will need a UCLA logon to access the site.
Jasmine: Graduate Division intranet
Used to submit fee remissions and exception requests. For access, complete the Intranet Registration Form.
Fee remissionand Exception Request training and access, contact Sherman Chew.
Document Direct: Report Distribution System (RDS)
Graduate Division RDS reports to track unrestricted block funds. For access see AIS-OASIS above.
Listservs
Graduate SAOs
AGCA email list
Request to join Grad Advisors listserv
Emailarchive: In order to view, you must be added to the Grad Advisors email list and logged into your UCLA Google Apps account.
If you have not activated your UCLA Google Apps account yet, you can do so here. You may set up forwarding so that emails sent to that address are forwarded to your departmental address.
Grad Admissions/Academic Services List
Graduate Financial Services List
ODFListserv - contact Cherie Francis
Registrar's Office email lists: If you are a Departmental scheduler, email scheduling@registrar.ucla.edu to be added to their list. For the grading email list, email Randolph Cirilo.
Dashew Center - UCLAi20@saonet.ucla.edu for I-20 department pick-up notices
Graduate Student Resource Center - contact Sarah Valdovinos
Graduate Writing Center - contact Marilyn Gray
Career Center - contact Erin Brown
UCLA Store(quarterly textbook requisition site emails) - contact Kelly Goodman
Undergraduate SAOs
College of Letters and Science Department Counselor's listserv - contact Mark Santos to introduce yourself and be added to list.
Career Center - contact Carina Salazar
Parent & Family Programs
Undergraduate Advising
Counselor Desktop:Tool for undergraduate SAO's to record student appointments and notes, approve contract courses, access admissions profiles with SAT/AP scores and ethnicity. Forward supervisor approval via email to Boyne Chin (College of Letters of Science)
To access Orientation appointments, contact Jesse Carrasco (New Student & Transition Programs)
Degree Audit System: Access degree audits for new students starting Fall 2012 and later. For access see info for SRWeb. Contact Student Affairs Information Technology for training.
Other
UCLA Graduate Division Desk Reference for Departments: see Advisors' Toolkit
Doctoral Survey: annual request for information from Eli Levy (Graduate Division) usually due early February. The survey provides data for the Doctoral Placement Report (available on Jasmine).